HR Process Automation for Organizations with 1000 Employees

Manual Process – Manpower Requirement

Attendance Compilation

Collect logs from biometric/Face ID systems, clean data, and reconcile missing entries. This process requires 2 HR staff (full-time during payroll period).  

Payroll Calculation

Enter attendance into payroll software/spreadsheets, calculate overtime, leaves, and bonuses. 2–3 payroll/HR staff are needed for this task.  

Compliance & Tax Deductions

Apply TDS, PF, ESI, and PT manually, ensuring compliance with statutory requirements. This typically involves 1 compliance officer.  

Verification & Approval

Conduct an internal HR check followed by finance cross-verification, which requires 1 HR manager and 1 finance officer.  

Payment Processing

Prepare bank transfer files, upload them to the bank portal, and cross-verify the data. This task is handled by 1 accounts officer. Overall, 8-10 people (spread across HR, payroll, finance, compliance, and accounts) are involved, with an active workload of 4–6 days every payroll cycle.

Agentic AI - Manpower Requirement

Data Capture

With AI attendance verification, automated hardware input allows for real-time data capture (<1 sec per employee).  

AI Attendance Verification

This includes cleaning, anomaly detection, and leave validation, which takes about 5–10 minutes for a daily batch of 1,000 employees.  

Payroll Calculation

Automated salary computation, linking salary structure, overtime, leave, and bonuses, requires just 10–15 minutes for 1,000 employees.  

Compliance & Tax Deduction

The AI rules engine applies compliance and tax deductions (TDS, PF, ESI, PT, etc.) instantly within about 5 minutes. Salary calculation, which involves gross deductions, is completed in 2–3 minutes.  

Verification & Approval

A human checkpoint is required for HR and finance approval, taking 30–60 minutes depending on company size and the necessary approvals.  

Disbursement

File push to bank via API integration takes only 2–5 minutes.  

Reports & Audit Trail Generation

Reports are auto-generated in about 5 minutes.

Total Time (Agentic AI)

The total time required for AI-driven processes is approximately 1.5 to 2 hours for about 1,000 employees, with most of the time spent waiting for HR/Finance approval; pure AI processing takes less than 40 minutes.

Analysis.

The Agentic AI-enabled process significantly reduces manpower requirements: Attendance processing is fully automated, payroll calculation and deductions are handled by AI, and compliance mapping is done through an AI rules engine. Disbursement is triggered by AI as well. The human roles are primarily focused on verification, exception handling, and approvals, allowing just 2 people (1 HR and 1 Finance approver) to suffice. AI performs 90–95% of the repetitive tasks, leading to a dramatic efficiency gain.  

With Agentic AI, the staff requirement drops from 8–10 to just 2 (representing a 75% reduction in manpower), and the turnaround time decreases from 4–6 days to around 2 hours. This results in a 90% faster payroll process, a 75% reduction in manpower, and 60-70% cost savings.

SiBAAi – A Next-Generation Business Transformation Framework

In the current scenario of manual payroll processing, 9 staff are required, taking 5 days with a high manual load. However, through Agentic AI payroll automation, the workflow is streamlined, requiring only 2 staff for oversight and completing the process in a mere 2 hours.

SiBAAi (Human-AI Collaborative Roles)

The SiBAAi framework emphasizes the elimination of layoffs and encourages the reskilling and redeployment of the freed staff (7 employees). This results in a 5X productivity multiplier and serves as an exponential growth engine, scaling manpower from 7 to 35 equivalent personnel.

"SiBAAi: Super Intelligence Beyond Agentic AI – unlocking exponential growth by blending Human Ingenuity with Super Intelligence."